Effective Date: October 2017
We keep your private information private by
- Not selling your information. You have entrusted The Y with your personal information, and we're committed to using it wisely. The Y will not sell your personal information to anyone without your consent.
- Firewalls and Encryption. We use firewalls and encryption technology to protect personal information on our computer systems.
Collection of Personally Identifiable Information
The Y collects personally identifiable information (“PII”) from you when you voluntarily submit such information to us. The collection of PII may occur in person, on the Site or through a mobile application operated, provided or otherwise controlled by The Y. This information may include your name, home address, email address, telephone number, date of birth, demographic information, sex-offender status, membership status, emergency contact information, and other information that we may need to collect in connection with certain events, including but not limited to:
- registration as a member of The Y;
- registration for, or participation in, events, classes, camps, and other activities or programs offered by The Y;
- participation in YMCA Nationwide Membership;
- registration for surveys, forums, content submissions, chats, bulletin boards, discussion groups, requests for suggestions, or other services or activities offered on our website; and
- answering your inquiries about our websites, organization, membership, or other services or activities
Collection of Photographs
You agree that The Y may collect your likeness, by capturing your still photograph or filmed footage while present at a branch of the Y (or at an event at a different location that is sponsored by The Y) or scanning your personal identification card, for the purpose of identifying you as a member, volunteer or program participant. Your photograph may also be used for promotional purposes for programs and services offered by The Y. The Y may also share photo and footage containing the member’s likeness with funding partners (i.e., corporate partners, foundation partners, etc.) that help to support programs and services that The Y offers to its members.
Use and Disclosure of PII
If you provide us with PII, The Y may contact you based on the information you provide to communicate with you about activities that may be of interest to you and your family.
The Y will use its best efforts to never disclose any PII about you to any third-party for purposes unrelated to The Y without receiving your permission, except as provided for herein or otherwise as permitted or required under applicable law.
We do not rent or sell PII, including information provided about children, to third parties. The Y may share PII with trusted service providers, such as payment processors, technology partners or other providers that need access to your information to provide operational or other support services while you are a member or program participant of the Y. In certain circumstances, we may also share information with select similar nonprofit organizations that may offer activities of interest to you. To insure the confidentiality and security of this information, service providers must agree to safeguard all information in strict compliance with this policy.
The Y conducts regular sex offender screening on all members, participants, and guests. If a sex offender match occurs, The Y reserves the right to cancel membership, end program participation, and remove visitation access. We may also provide PII to regulatory authorities and law enforcement officials in accordance with applicable law or when we otherwise believe in good faith that the provision of such information is required or permitted by law, such as in connection with the investigation or assertion of legal defenses or for compliance matters.
Collection of Payment Transaction Information
We collect information to process the financial transaction and may use that information to contact you in the future about The Y and its programs. Your payment information is transmitted to us, using an encrypted internet connection that helps maintain the privacy of this information. During the time your payment information resides on our computers, it is in an encrypted format and can only be accessed by authorized personnel with a decryption key.
Collection of Non-Personally Identifiable Information
We collect non-personally identifiable information without limitation, through the use of the following types of methodology:
- “Cookie” technology: A cookie is an element of data that a website can send to your browser, which may then store it on your system to help enhance your experience in using our sites and to provide us with technical information about your usage.
- IP address tracking: An IP address is a number that is assigned to your computer when you are on the Internet. When you request pages from our Sites, our servers log your IP address.
- Web beacons: A web beacon, or “clear gif,” is a small graphic image on a webpage or web-based document that a website can use to determine information about a user.
Non-personally identifiable information might include the browser you use, the type of computer you use, technical information about your means of connection to our websites (such as the operating systems and the Internet service providers utilized), and other similar information. Our systems may also automatically gather information about the areas you visit and search terms you utilize on our websites and about the links you may select from within the sites to other areas of the World Wide Web or elsewhere online.
Although an industry-standard do-not-track (DNT) protocol has not yet been established, The Y’s information collection and disclosure practices and the choices it offers to consumers will continue to operate as described in this Policy.
Use of Non-Personally Identifiable Information
We use non-personally identifiable information for our purposes related to running YMCAs and their programs, and, in particular, to administering websites, and, in the aggregate, to determine what technologies are being used. We may also share aggregate, non-personally identifiable information with third-parties.
Collection of Sensitive Information
Where necessary, The Y may collect certain sensitive information from you, including
- payment card or bank account information to process fees or donations;
- health information in connection with various fitness programs, programs in which we are responsible for supervising children, health screenings, or other health service events that we may provide from time to time; and
Access to sensitive information is restricted to those individuals who have a legitimate need for access. We will not use or disclose your information to third-parties unless such disclosure is necessary to accomplish the purpose for which the information is collected.
Privacy of Children
This Site is intended for use by children who are 13 years of age or older. You must be at least 13 years old to register to use the products and services available on this Site. It is the policy of The Y that children, who are younger than 13 may visit and review the content on the Site, but The Y does not permit registration by or knowingly collect, use or disclose PII from and about users who are under 13 years of age. All interactions about a child who is less than 13 years of age through the Site must be accomplished by such child’s parent or guardian on his/her behalf.
Links to Other Sites
Users may find other content on our websites that link to the sites and services of other third-parties. We do not control the content or links appearing on these sites. Third-party sites or services, including their content and links, may be constantly changing and may have their own privacy policies and customer service policies. We encourage you to review the privacy policies of any third-party sites or services before providing any of them with your personal information.
If you opt-in to receive information from us, you can change your mind later. If at any time you would like to stop receiving such information or opt out of a feature, you may change your options by emailing firstname.lastname@example.org. You should be aware, however, that it is not always possible to completely remove or modify information in our databases and servers, although we will make reasonable efforts to do so upon your request, and we are unable to have your information removed from the records of any third-party who has been provided with your information in accordance with this policy.
Personal Data Access and Accuracy
You may contact The Y with inquiries or complaints regarding the use of information about you. We will use reasonable efforts to grant reasonable requests to access data about the requester. We will also make reasonable requests to correct any incorrect or misleading data about the requester.
YMCAs take appropriate administrative, technical, and physical measures to safeguard against unauthorized processing of personal information, and against the accidental loss of, or damage to, personal data. However, The Y cannot provide an absolute guarantee of the security of any of our websites or any other site on the Internet.
Consent to Transfer
YMCA websites are operated in the United States. If you are located outside of the United States, please be aware that any information you provide to The Y will be transferred to the United States By using YMCA websites, participating in any YMCA services, and/or providing us with your information, you consent to this transfer.
California Privacy Rights
The California “Shine the Light” law permits California residents to annually request and obtain information free of charge about what personal information is disclosed to third-parties for direct-marketing purposes in the preceding calendar year. The Y does not distribute your personal information to outside parties for their direct marketing without your consent.
Updating your Personal Information
You can update your personal information by emailing email@example.com or via a written request mailed to: Membership & Sales, YMCA of Long Island, 121 Dosoris Lane, Glen Cove, NY 11542. Please do not send Social Security numbers or other sensitive information to us via unencrypted email.
Your Acceptance of These Terms