Policies

Effective January 2016

 

I. Mission

The YMCA of Long Island is a charitable, nonprofit, community-based service organization dedicated to improving the quality of life for children, adults and families through programs that build spirit, mind and body.

II. Vision and Scope.

Membership in the YMCA of Long Island, Inc. promotes a healthy, active lifestyle for all by creating a welcoming and supportive community. As a non-profit charitable organization, the YMCA helps individuals and families build positive relationships so that they can grow healthier in spirit, mind and body. YMCA members will experience an environment that includes quality programs, services, facilities, equipment, and professional staff members. This membership policy applies to all YMCA of Long Island, Inc. Branches.

III. Policy of Non-Discrimination.

YMCA membership is available to all persons regardless of race, religion, gender, age, marital status, sexual orientation, gender identity, national origin, disability, or financial circumstances. The YMCA serves families and persons of all ages, income levels, and physical conditions with an emphasis on responsibility and self-improvement.

IV. Financial Assistance.

Financial assistance for membership will be available at all Branches in keeping with the Association Financial Assistance Policy; subject to Branch resources.

V. Membership Definitions.

Every person who enrolls or participates in a YMCA activity is considered a member and must be entered into the Association membership data system. The following are the definitions of various types of members:
A. Full/Island-Wide member: Persons entitled to the full use of a YMCA branch.
B. Program member: Persons entitled to participate in a specific YMCA program.
C. Group member: Persons who are employed by a company or organization with whom the YMCA of Long Island, Inc. has established a partnership agreement and are eligible for a reduced membership fee (see section VI).
D. Special Designation member: Persons who are granted a special membership designation at the discretion of the branch Executive Director, including a complimentary membership.
E. Employee member: Persons employed by the YMCA of Long Island, Inc. All employees receive memberships as a benefit of their employment, as per the Association’s Human Resource Policy.

VI. Group Memberships.

Group memberships are available to employees of companies and organizations in Long Island. There are two different categories of YMCA Group memberships:
A. Association Group Memberships: These are group memberships established by the Association office in which all Branches participate. In order to qualify for an Association group membership, companies need to have a minimum of 50 YMCA Adult or Family memberships. Authorized company personnel must sign an agreement with the YMCA of Long Island, Inc. detailing all requirements of a YMCA group membership. Enrollment will be tracked at the Association office and evaluated annually to determine eligibility. Association group members will receive a 20% reduction of the regular membership fee (Adult, Couple, Household I/II categories) and a $25 joiner’s fee per individual.
B. Branch Specific Group Memberships: These are group memberships established by an individual branch and approved by the Association Office. In order to qualify for a branch specific group membership, companies need to have a minimum of 20 YMCA Adult or Family memberships. Enrollment will be tracked at the branch and evaluated annually to determine eligibility. Branch group members will receive 20% reduction of the regular membership fee and a $25 joiner’s fee.

VII. Membership Rates and Fees.

With the assistance of the Association Office, each YMCA of Long Island, Inc. Branch will establish annual membership rates that take into account the community in which they are located.

A. Joiner’s Fee: The Association Joiner’s Fee has been set at $25.00 per Adult. The fee will be reviewed annually. The Joiner’s Fee will apply to new memberships and/or memberships that have lapsed for more than 3-months. Joiner’s Fees are non-refundable.

B. Membership Holds (refer to Island-Wide form)

  • Eligibility: This membership hold policy applies to adult, household I/II, older adult and young adult membership categories. Holds of family memberships apply to all household members.
  • Monthly Membership Holds: A member may request to put his or her membership on hold for any reason. The member must provide written notice at least fifteen (15) days prior to the monthly draft date and in advance of the hold period requested. The duration of the hold period must be in two month increments and not more than a total of six months per calendar year. If special circumstances require a longer hold period, the branch Executive Director or designee has discretion to approve these requests.
  • Annual Membership Holds: In cases where a member has paid in full for an annual membership, the hold will be in the form of an extension. An extension to the renewal date will be processed to accommodate the hold period requested. All other conditions of a monthly membership hold apply to an annual membership hold.
  • Membership Card Surrender: Membership privileges are suspended and membership cards must be surrendered for the duration of the hold period.

C. Membership Refunds

The membership fees will not be refunded due to non-use of the facility. If a member cannot utilize the facility due to injury or illness a doctor’s note must be submitted within 30-days of incident for consideration

VIII. Conditions of MEMBERSHIP.

Following are specific conditions that apply to YMCA of Long Island, Inc. memberships.

A. Membership Card: The Branch membership card must be presented and electronically recorded in the YMCA data system in order to gain access into a YMCA facility. Branches may charge a fee to members who fail to present their membership card on more than one visit to the branch (the cost of a daily guest pass) or to issue a replacement card.
B. Membership Duration. The YMCA offers an on-going, non-contractual annual membership, although the Association office may designate a shorter-term membership for promotional purposes. YMCA memberships can automatically renew on a bank draft or other debit system.
C. Annual Billing: For memberships sold on an annual basis, an invoice will be sent at least one month prior to the expiration date. Annual dues are payable on or prior to the expiration date.
D. Grace Period: In the expectation of membership renewal, membership privileges may be extended for a period not exceeding three calendar months after the date on which the membership expires. Once payment is received, the membership will be dated back to the original expiration date.
E. Cancellation of Membership: Cancellation of membership requires a thirty (30) day written notice prior to the monthly draft date.
F. Suspensions or Revocation of Membership: Membership privileges may be suspended or revoked for any reason (refer to YMCA Code of Conduct) or no reason by the Branch Executive Director or designee, who will determine the length of suspension or a refund of membership dues, with the following conditions:

  • The membership card must be surrendered during the suspension period.
  • A person whose Branch membership has been suspended or revoked will not be eligible for membership in any other Branch of the Association during the period of suspension or revocation. Note: it is the responsibility of the branch that suspends the membership to inform the other branches in the Association (via the “Message” screen on the Association membership data system).
  • A person whose membership dues are delinquent will have their membership suspended until the account is reconciled. The membership card must be surrendered during the suspension period.

G. Program Cards: Program members will be issued a card granting them YMCA access for their program. This card must be presented (and electronically recorded in the YMCA data system, if applicable) for access into the YMCA facility and/or a specific program.
H. Volunteer Cards: YMCA volunteers may be issued a volunteer card granting them YMCA access for their volunteer work. This card must be presented (and electronically recorded in the YMCA data system, if applicable) to gain access into a YMCA facility and/or a specific program.

IX. Membership Transfer.

Following are specific conditions that apply to transfers of YMCA memberships.
A. Transfers between Individuals: Membership and program privileges are not transferable from one person to another.
B. Members of other YMCA Associations: A member from a YMCA other than the YMCA of Long Island, Inc. who wishes to join our Association will not be required to pay a Joiner’s Fee. Proof of a YMCA membership valid within the past three months is required.
C. Transfers to another Association: Members who move outside of the YMCA of Long Island’s service area are subject to the membership transfer policy of the YMCA in that service area.
D. Guest and Day Passes
YMCA of Long Island branches provide guest and day passes to individuals 18+ years of age as a benefit to members. Day passes are sold to visitors wishing to use YMCA facilities on a daily trial basis.
E. Member Guest Passes:
Upon joining, members (18+) will be asked for referral names and contact info. For each referral name provided, the new member will receive a 2-week guest pass. Members opting not to provide referrals will be provided a total of three 1-week passes. A branch may require that each guest be accompanied by a member.
2-week Guest Passes (18+):
(1) Issued to new and existing members in exchange for a referral name and contact info; (2) There is a usage limit of one 2-week guest pass allowed for any one individual
1-Week Guest Passes (18+):
(1) A total of three (3) one-week passes will be issued to new members (at point of sale; opting not to provide referrals) and existing members (upon request; opting not to provide referrals); (2) There is a usage limit of one 1-week pass allowed per calendar year for any one individual.
F. Fee-Based Day Passes (18+): The sale of fee-based day passes is limited to three (3) per year per person.
G. AWAY Guest Visits: Members of YMCAs outside of the YMCA of Long Island are welcome to visit our YMCA Branches on a limited basis as part of the AWAY (Always Welcome at YMCAs) Program. In one calendar year, a visiting AWAY member is entitled to a total of ten (10) free visits to YMCA of Long Island Branches.
H. Identification: All visitors using guest or day passes must present a government-issued photo identification during sign-up. AWAY members must present their valid photo ID YMCA membership card along with a government-issued photo ID. Visitor information must be entered in the Association membership data system with the appropriate guest or day pass code.
I. Application and Waiver: All guest/day pass visitors must complete an Application for Guest and Day Pass, which includes a liability waiver agreement, before using the YMCA facilities.

X. Access to the YMCA:

Membership Card: The Branch membership card must be presented and electronically recorded in the YMCA data system in order to gain access into a YMCA facility. Branches may charge a fee to members who fail to present their membership card on more than one visit to the branch (the cost of a daily guest pass) or to issue a replacement card.
Program Cards: Program members will be issued a card granting them YMCA access for their program. This card must be presented (and electronically recorded in the YMCA data system, if applicable) for access into the YMCA facility and/or a specific program.
Volunteer Cards: YMCA volunteers may be issued a volunteer card granting them YMCA access for their volunteer work. This card must be presented (and electronically recorded in the YMCA data system, if applicable) to gain access into a YMCA facility and/or a specific program.