POSITION SUMMARY:
This position supports the work of the Y, a leading nonprofit committed to strengthening community through youth development, healthy living and social responsibility. Serves as the liaison between the Branch and the Association Office with regard to all financial transactions and Human Resources processes. Ensures all business office procedures are followed at the Branch.
ESSENTIAL FUNCTIONS:
• Manages Branch accounts receivables and payables. Oversee third party billing. Ensures daily deposits of all cash and payments for all vendors.
• Recruits, trains, and supervises assigned staff and volunteers.
• Ensures all Human Resources processes are followed at the Branch, in line with Association expectations.
• Reviews the daily cash reconciliation. Reviews and follow ups on returned checks and bank drafts.
• Assists Branch staff and serves as the point person at the branch for software, budget, vendors and business questions. Models relationship-building skills in all interactions.
• Coordinates month-end closing and reviews the Branch financial statements. Reviews with Executive Director. Prints up all related reports as needed. Assists Branch staff in annual budget development. Responsible for Administrative Department budget.
• Oversees office functions such as petty cash, office equipment and supplies, etc.
• Manages purchasing of all office supplies and equipment for the Branch.
• Reviews payroll for accuracy and completeness and submit to the Association Office Payroll department.
• Orients new employees to all accounting policies and procedures. Assists with on-boarding processes, management of Branch personnel and all personnel records.
• Oversee Day Camp administration by managing the Camp Site database.
• Coordinates and supports assigned aspects of the Annual Support campaign at the Branch including pledge inputs, reports, events and more.
• Keeps all files up to date including grants, vendors, contracts and more.
• Assist with grant acquisitions, research and records. Ensures compliance with all grant requirements.
• Provides administrative support to the Executive Director as needed.
COMPETENCIES:
• Mission Advancement
• Collaboration
• Operational Effectiveness
• Personal Growth
QUALIFICATIONS:
• Bachelor's degree in related field or equivalent preferred.
• Two years or more years related business management or office management experience preferred.
• At least one year of experience managing Human Resources processes.
• Understanding of basic accounting concepts and applications including cash reconciliation, accounts receivable, and accounts payable.
• Knowledge and experience with standard business software, e.g., Excel, Word, etc., and office machines.
PHYSICAL DEMANDS:
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee will or may be required to: climb stairs, bend, stoop, kneel, twist, reach with hands, sit, stand for an extended period of time, lift and/or move up to 25 pounds, have finger dexterity, grasp, perform repetitive motions, talk, hear and have visual acuity.
HOW TO APPLY: Email your resume and cover letter to bob.pettersen@ymcali.org
SALARY RANGE:
Minimum: $64,350 annually to Maximum: $90,090 annually
Newly hired employees will be paid between $64,350 annually and $66,924 annually depending on level of qualifications.
BENEFITS:
• Signing Bonus
• Free membership to any YMCA of Long Island Branch
• YMCA program discounts
• Sick leave
• Referral Program (earn up to $200 for each)
• Retirement Accounts
• Employee Assistance Program
• Incentives
• Paid Time Off
• Medical/Dental/Leave Insurances
The YMCA of Long Island is an Equal Opportunity Employer. We are an open and inclusive organization, welcoming a diverse workforce free of discrimination based on protected class status, including race, religion/creed, color, sex, sexual orientation, gender identity, national origin, age, political affiliation or belief, military or veteran status, disability, predisposing genetic characteristics, marital or family status, domestic violence victim status, arrest record or criminal conviction history, or any other impermissible basis.